The College of Medicine's Business and Financial Services provides guidance to help you deal with common situations when completing travel-related expense reports.
If a trip is canceled, leave the Expenditure Authorization (SA) open if flights were purchased for the trip. Once the credit is posted, please process an Expense Report (ER) indicating that the trip was canceled and that the ER must reconcile the charge to the CTA for the airfare. Check the final ER box. Then select the flight, agent fees and flight reimbursement. On each expense line, you will need to attach the plane ticket.
You need to select the following in the CTA boxes:
- Initial cost of airfare
- Originating Airline Travel Agent Fee (for travel within the United States, the fee is $30.16)
- Credit/reimbursement of original cost of airfare
